Important Policies

Important Private Music Lesson Policies
NEW FOR 2018-2019

Click here for a PDF file of the following NEW Private Music Lesson Policies for 2018-2019.

PLEASE NOTE:  By enrolling in the Lifelong Music Academy’s Private Music Lesson Program, students and families agree to the following policies.

Lesson Commitment: 
By enrolling in the Private Music Lesson Program, students agree to attend lessons from the date of their first lesson through May 2019.  Please take this commitment into consideration before registering. Lessons may be started at any time and the payment is pro-rated from the start date. 

Payment Policy:  
The 2018-2019 tuition is divided into 3 payments. The first payment is due upon registration.  You will be given the specific amount due for the first payment when you receive a confirmation email.  A student may not begin lessons until the first payment has been made.

The second payment is due by December 1, 2018.  The final payment is due March 1, 2019.  Notice of at least 10 business days will be given via email prior to each of these payment due dates.  Please make sure the office has your current email address.  If payment is not received by the stated due date, lessons will not be provided until payment is received.

Student Absences & Make-Up Lessons:  

Once you have a confirmed lesson time slot, you are financially responsible for that time slot, whether or not you are able to attend the lessons each week.  That said, we do allow certain absences to be made up: 

  • Each student is permitted one absence per school year for any reason (illness, travel, etc.) that will be made up.  Subsequent missed lessons will not be made up and no refunds will be issued. 
  • In addition, students in grades 3-12 enrolled in a Franklin Public Schools music ensemble during the school day are permitted one additional excused absence for a lesson that directly conflicts with a required school concert.  The FPS concert date, time, and the student’s participation will be verified in order to qualify for a makeup lesson.  Subsequent missed lessons will not be made up and no refunds will be issued. 
FOR ANY ABSENCE:  The office must be notified via email by 10 AM on the lesson day for any absence.  Email: MusicAcademy@franklinps.net.  No makeup lesson will be given for a lesson missed without proper email notification.

Makeup lessons are scheduled during the 4 designated makeup weeks at the end of the program year, May 13, 2019 through June 10, 2019.  Some makeup lessons may be scheduled during the year if needed.  If a student misses a makeup lesson for any reason, it is forfeit.

Teacher Absences:  
When a teacher must miss a lesson, notice to the student will be given immediately after our office is informed of the situation.  Teacher absences will be made up.  In extreme circumstances, due to extended illness or other unforeseen circumstances, a credit or a refund may be issued at the discretion of the Director.

Weather Cancellations
If Franklin Public Schools are closed for weather reasons, Private Lessons are also cancelled.  If Franklin Public Schools afternoon/evening activities are cancelled for weather reasons, Private Lessons are also cancelled.  Lifelong Music Academy will send an email and/or text message in either case.

Lessons cancelled for weather-related reasons will be made up.  If all efforts to make up the lesson(s) are unsuccessful, a credit or a refund may be issued at the discretion of the Director.

Withdrawals & Refunds
Withdrawal from private lessons may be requested via email to the Lifelong Music Academy Director within the student’s first three lessons only.  Email: MusicAcademy@franklinps.net.  As a courtesy to our instructors and staff, if written notice is not given at least 2 business days prior to the 4th lesson, that lesson will not be refunded.  The two day notice gives us time to adjust the schedule, moving other students if necessary.

If a withdrawal is approved by the Director, a credit to the student’s account or a refund of any unused, paid lessons may be made, less a $15 processing fee.  Reminder: by enrolling in the Private Music Lesson Program, students are agreeing to attend lessons from the date of their first lesson through May 2019. 

Drop-Off and Pick-Up
Elementary students:  For drop-off of students in grades 2-5, parent/guardian must enter the building with the student, bring them to the Lifelong Music Academy office, and sign them in.  For pick-up, parent/guardian must enter the building and come to the Lifelong Music Academy office to pick up the student.  Parents/guardians are expected to be on time for pick-up. 

If a person other than the parent/guardian is to pick up an elementary student, the parent/guardian must email the office in advance to notify them of the change.  Email: MusicAcademy@franklinps.net.  The person picking up may also bring a signed note from the parent/guardian giving them permission to pick up.  Only individuals 18+ may pick up a child.  Under special circumstances, a parent/guardian may request the age requirement be waived.  In that instance, the parent/guardian must request an Age Requirement Waiver from the office, which must be signed and returned.

Middle School and High School students:  Students in 6-12 grade may enter the building by themselves, sign themselves in at the Lifelong Music Academy office, and leave the building by themselves after notifying the office their lesson is complete.

Allergies and Medical Conditions
There is no nurse present in the schools after the end of the school day.  Therefore, there is no nurse available during the hours when Private Music Lessons are held. 

If a student has a life threatening allergy or medical condition, it is the responsibility of the parent/guardian to (1) complete the relevant section of the Private Music Lesson Registration Form, and (2) supply the Lifelong Music Academy office with any necessary medical supplies such as an inhaler or EpiPen®.